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      Emergency department reorganisation to cope with COVID-19 outbreak in Milan university hospital: a time-sensitive challenge

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          Abstract

          Background

          In March 2020 we faced a huge spread of the epidemic of SARS-CoV2 in northern Italy; the Emergency Departments (ED) and the Emergency Medical Services (EMS) were overwhelmed by patients requiring care. The hospitals were forced to reorganize their services, and the ED was the focal point of this challenge. As Emergency Department in a metropolitan area of the region most affected, we saw an increasing number of patients with COVID-19, and we made some structural and staff implementations according to the evolution of the epidemic.

          Methods

          We analysed in a narrative way the weaknesses and the point of strength of our response to COVID-19 first outbreak, focusing point by point on main challenges and minor details involved in our ED response to the pandemics.

          Results

          The main stems for our response to the pandemic were: use of clear and shared contingency plans, as long as preparedness to implement them; stockage of as much as useful material can be stocked; training of the personnel to be prepared for a fast response, trying to maintain divided pathway for COVID-19 and non-COVID-19 patients, well-done isolation is a key factor; preparedness to de-escalate as soon as needed.

          Conclusions

          We evaluated our experience and analysed the weakness and strength of our first response to share it with the rest of the scientific community and colleagues worldwide, hoping to facilitate others who will face the same challenge or similar challenges in the future. Shared experience is the best way to learn and to avoid making the same mistakes.

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          Most cited references7

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          Critical Care Utilization for the COVID-19 Outbreak in Lombardy, Italy: Early Experience and Forecast During an Emergency Response

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            Fast reshaping of intensive care unit facilities in a large metropolitan hospital in Milan, Italy: facing the COVID-19 pandemic emergency

            At the end of 2019, the severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2) outbreak spread from China all around the world, causing thousands of deaths. In Italy, the hardest hit region was Lombardy, with the first reported case on 20 February 2020. San Raffaele Scientific Institute — a large tertiary hospital and research centre in Milan, Italy — was immediately involved in the management of the public health emergency. Since the beginning of the outbreak, the elective surgical activity of the hospital was rapidly reduced and large areas of the hospital were simultaneously reorganised to admit and assist patients with coronavirus disease 2019 (COVID-19). In addition, the hospital became the regional referral hub for cardiovascular emergencies in order to keep ensuring a high level of health care to non-COVID-19 patients in northern Italy. In a few days, a COVID-19 emergency department was created, improving the general ward capacity to a total number of 279 beds dedicated to patients with COVID-19. Moreover, the number of intensive care unit (ICU) beds was increased from 28 to 72 (54 of them dedicated to patients with COVID-19, and 18 to cardiology and cardiac surgery hub emergencies), both converting pre-existing areas and creating new high technology spaces. All the involved health care personnel were rapidly trained to use personal protection equipment and to manage this particular category of patients both in general wards and ICUs. Furthermore, besides clinical activities, continuously important research projects were carried out in order to find new strategies and more effective therapies to better face an unprecedented health emergency in Italy.
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              Reorganization of a large academic hospital to face COVID‐19 outbreak: The model of Parma, Emilia‐Romagna region, Italy

              Since 21 February 2020, Italy has developed an outbreak of coronavirus disease 2019 (COVID‐19) by severe acute respiratory syndrome coronavirus 2 (SARS‐CoV‐2), with 159 516 confirmed cases until 13 April, mostly concentrated in the Northern part of the country. 1 This situation represents a massive stress for the Italian healthcare system, forcing health authorities to take urgent measures to limit disease spread and potentiate territorial Emergency systems to intercept novel cases. 2 , 3 Public hospitals are subjected to overflow of SARS‐CoV‐2‐infected patients rapidly saturating the bed capacity of Infectious Disease units and ICUs. 2 , 4 To face this challenge, Parma University Hospital, a 1200‐bed facility with a catchment area of >400 000 inhabitants around the city of Parma, Emilia‐Romagna region, has implemented an algorithm, based on the current disease knowledge, 3 to manage the flow of suspected COVID‐19 cases that are triaged at the Emergency Department (ED) (Figure 1). A clinical bed manager, a skilled internist with long clinical expertise and managerial training, is in charge of coordinating the hospital COVID‐19 crisis unit and managing patient flows. Figure 1 Algorithm of management and flows of suspect COVID‐19 cases adopted in Parma University Hospital. The whole algorithm is superintended by a hospital COVID‐19 crisis unit. Patient flows are managed by a clinician in charge of the crisis unit, with strong expertise in hospital organization and bed managing. COVID‐19‐dedicated wards have been obtained by reconversion of internal medicine, geriatric and rehabilitation wards, whose patients have been transferred to community hospitals or territorial facilities. The involved radiology service is dedicated exclusively to COVID‐19 diagnostics and available 24/7 for the needs of ED, ICU, Infectious Disease or COVID‐19‐dedicated wards. COVID‐19 wards are jointly managed by internal medicine, emergency medicine, geriatrics, intensive care and infectious disease specialists. ED, Emergency Department; HRCT, High‐Resolution Computed Tomography; RR, Respiratory Rate Pre‐triage is performed in a dedicated area of the ED, one person at a time and immediately at arrival, to avoid possible contacts between positive and negative subjects. Patients with fever and/or respiratory symptoms are addressed to respiratory triage route, separated from the usual ED route, for rapid COVID‐19 screening. Patients with moderate‐severe alterations of respiratory rate and/or O2 saturation are addressed to a COVID‐19‐dedicated radiology unit to perform chest CT. In case of positive or intermediate radiology, patients are admitted to a temporary ward, where laboratory tests for SARS‐CoV‐2 are performed. If positive, patients are transferred either to infectious disease unit or to internal medicine ward clusters exclusively dedicated to COVID‐19 management. The involved radiology service and the medical wards initially involved in the path are located in the same building. The COVID‐19‐dedicated ward clusters have been activated gradually by progressive reconversion of general medical, geriatric, rehabilitation wards and outpatient areas (total capacity 260 beds). Reconversion of other medical wards of the hospital, located in other buildings, with activation of a dedicated mobile CT, has then been performed with increasing patient flows (final capacity >600 beds). ICU transferal is possible at every step. COVID‐19‐dedicated ICU clusters have been progressively activated by reconversion of post‐surgical and specialist ICU services (60 beds). This model shares some common features, including pre‐triaging and reconversion of wards, with models implemented in other hospitals of Northern Italy. 5 However, the inclusion of chest CT at an early stage of patient management and clusterization of medical and ICU beds represent the main points of strength and novelty of the present model, ameliorating clinical management of patients and facilitating hospital organization in a moment of evolving crisis. COVID‐19 outbreak is challenging for hospital care. Development of lean, adaptable and multidisciplinary algorithms for managing patient flows may be pivotal for the local governance of COVID‐19 pandemic. CONFLICT OF INTEREST All the authors report no competing interests. AUTHOR CONTRIBUTIONS Dr Ticinesi had full access to all of the data in the study and takes the responsibility for the integrity of data. Concept and design: Meschi, Rossi, Volpi, Brianti, Fabi. Drafting of the manuscript and literature review: Ticinesi. Critical revision of the manuscript for important intellectual content: Nouvenne.
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                Author and article information

                Contributors
                alessandro.jachetti@policlinico.mi.it
                Journal
                BMC Emerg Med
                BMC Emerg Med
                BMC Emergency Medicine
                BioMed Central (London )
                1471-227X
                28 June 2021
                28 June 2021
                2021
                : 21
                : 74
                Affiliations
                [1 ]GRID grid.414818.0, ISNI 0000 0004 1757 8749, UOC Pronto Soccorso e Medicina d’Urgenza, Fondazione IRCCS Ca’ Granda Ospedale Maggiore Policlinico, ; Milan, Italy
                [2 ]GRID grid.4708.b, ISNI 0000 0004 1757 2822, Dipartimento di Scienze Cliniche e di Comunità, , Università degli Studi di Milano, ; Milan, Italy
                Author information
                http://orcid.org/0000-0001-8769-0355
                Article
                464
                10.1186/s12873-021-00464-w
                8237540
                34182927
                d11a0744-16e1-4225-8e8d-395135e2daf6
                © The Author(s) 2021

                Open AccessThis article is licensed under a Creative Commons Attribution 4.0 International License, which permits use, sharing, adaptation, distribution and reproduction in any medium or format, as long as you give appropriate credit to the original author(s) and the source, provide a link to the Creative Commons licence, and indicate if changes were made. The images or other third party material in this article are included in the article's Creative Commons licence, unless indicated otherwise in a credit line to the material. If material is not included in the article's Creative Commons licence and your intended use is not permitted by statutory regulation or exceeds the permitted use, you will need to obtain permission directly from the copyright holder. To view a copy of this licence, visit http://creativecommons.org/licenses/by/4.0/. The Creative Commons Public Domain Dedication waiver ( http://creativecommons.org/publicdomain/zero/1.0/) applies to the data made available in this article, unless otherwise stated in a credit line to the data.

                History
                : 1 December 2020
                : 9 June 2021
                Categories
                Research Article
                Custom metadata
                © The Author(s) 2021

                Emergency medicine & Trauma
                emergency department,covid-19,management
                Emergency medicine & Trauma
                emergency department, covid-19, management

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