LAHORE: Pakistan Association of Medical Editors (PAME) organized its Second National
Conference at University of Health Sciences Lahore from April 26th to 27th 2014 which
attracted over three hundred fifty delegates and participants including two invited
guest speakers from Iran i.e. Prof. M.B. Rokni Editor Iranian Journal of Public Health
and Iranian Journal of Parasitology from Tehran University of Medical Sciences and
Dr.Behrooz Astaneh Editor Iranian Journal of Medical Sciences from Shiraz University
of Medical Sciences. The conference was organized in collaboration with University
of Health Sciences (UHS), Eastern Mediterranean Association of Medical Editors (EMAME)
and Health Research Advisory Board. Mr. Justice (Retd) Amer Raza Khan Chairman Punjab
Healthcare Commission was the chief guest while an eminent educationist, former Principal
of King Edward Medical College who is also former President of College of Physicians
& Surgeons Pakistan Prof. Kh. Saadiq Husain was the Guest of Honour in the inaugural
session. Prof. Mahmood Ali Malik another well known physician of the country and former
Principal of King Edward Medical College graced the occasion with his presence as
Chief Guest at the Conference Dinner which was also attended by many faculty members
and eminent medical personalities.
Inaugural Session
Addressing the participants in the inaugural session Mr. Justice Amer Raza Khan said
that Punjab Health Care Commission is an autonomous statutory body which is tasked
with the responsibility of persuading and enforcing minimum service delivery standards
of service. It will also protect them from excesses by the public functionaries and
the beneficiaries of such services.
In order to evolve and induce the service providers, hospitals and clinics to become
part of the effort to improve, the Commission has in consultation with the tertiary
and secondary hospital managements, doctors , homeopaths , Tabibs and Nurses identified
and laid down minimum standards of healthcare and initiated monitoring and evaluation
of their working. It is for the first time that equal standards have been laid down
for all public and private hospitals and clinics which will be monitored by an independent
statutory agency and their performance evaluated. Unfortunately some private medical
colleges and their affiliated hospitals have now contributed to the present dismal
state of healthcare services in Pakistan. The situation is much worse in healthcare
facilities located outside the major cities. As member of the Board of Governors of
UHS, I have overseen its efforts in arresting the prevalent chaos in the field of
medical education, he added.
Continuing Justice Amer Raza Khan said that Punjab Healthcare Commission has decided
not to adopt an “enforcement mode” but to solicit and encourage compliance. Initial
inspection have revealed a woeful state of affairs which should not be allowed to
continue and now in a number of cases, discernible improvements have been achieved
and this gives us hope that not only are we on the right track but the objective envisaged
are achievable and will be achieved. It will take time and effort. The task is difficult
because we are dealing with a profession and with investors who have of late become
over assertive and at times defiant. Hence, a cautious approach is the need of the
hour.
Yet another aspect of our responsibility, Justice Amer Raza Khan said was overseeing
and implementation of ethical standards. We do not regulate the licensing of doctors
which is done by the PM&DC which is also empowered to deal, with instances of malpractices.
In fact PM&DC has jurisdiction over Teaching Hospitals and not all Hospitals. However,
it does have disciplinary authority over medical practitioners in the provision of
healthcare services by hospitals, clinics and medical practitioners and securing adherence
to minimum healthcare standards mutually accepted by them all. Our complaint management
system, Mr. Justice Amer Raza Khan further stated, is responsive and thorough to meet
all the requirements of due process. Parties to a complaint are given adequate opportunities
for presenting their cases. Specialists in relevant fields are engaged to give their
opinion and investigatory visits to facilities complained against are conducted for
collection of evidence. This Commission has the sole jurisdiction over cases pertaining
to alleged medical negligence, malpractice or administrative failure and healthcare
service providers have immunity against proceedings conducted against them at other
forums. This has been an area which remained unattended for years. We see light at
the end of the tunnel now and mutual efforts of all of us will surely not only ensure
adherence to ethical values but also improve healthcare standards and resultantly
restore and enhance the dignity of all involved in providing acceptable healthcare
services, Mr. Justice Amer Raza Khan concluded.
Prof. Kh. Saadiq Hussain in his speech discussed in detail various aspects related
to medical journalism i.e. Medical Research, the art of Medical Writing, Workshops,
Peer Reviewing, Publication Ethics, role of the private sector and information technology.
Scanning the conference programme, he said, shows that all relevant issues associated
with medical writing and publishing have been covered in the conference for which
the organizers need to be commended. Pakistan, Prof. Kh.Saadiq Hussain said has been
a late starter in the field of medical journalism and there are genuine reasons for
that. To find an answer to this one has to go back nearly seventy years. Medial Journalism
is a tightly woven teamwork between authors, reviewers, editors and their teams, publishers,
health professionals and policy makers. Any weak link at any point in this chain is
enough to disrupt the whole process, he remarked.
Many people do not know that when Pakistan came into existence not a single link in
the entire chain mentioned above was in place. We had only one medical college in
the entire country i.e. KEMC which was severely depleted to the tune of about 70%
by the departure/migration of non-Muslim teachers, doctors, administrators, nurses,
laboratory staff and even the students. Those of us remaining were overwhelmed by
millions of refugees, starving, sick, wounded, and shattered physically and emotionally.
In this scenario the pre eminent issue was “Survival” and not ”Research”. There were
no authors, hence no reviewers or editors. I as a senior medical student was working
as a doctor, a nurse, a lab assistant, a ward bearer, a refugee camp worker ( as the
need arose) and of course a student. This was the only human component, the material
and financial component was even worse. However, slowly and steadily with faith in
Allah and confidence in ourselves, hard work and dedication, the scenario began to
change. More medical colleges started in major cities and the country initially with
skeleton staff, makeshift or no campuses, and poorly equipped. However, gradually
as most of us who had gone abroad usually UK, returned with MRCP or FRCS, and highly
qualified faculty became available, the hospitals and colleges were adequately staffed
and equipped. In those days Membership or Fellowship was the only exams. Soon after
passing those exams, one became stem cell of the profession capable of becoming a
member of the medical teaching faculty, a researcher, an author, a medical administrator
or health policy maker even though one had received no training what so ever in any
of these spheres. I had been teaching for twenty years before I attended the First
WHO sponsored workshop on medical education at Lahore. With the passage of time, adequate
number of faculty personnel, qualified teachers, numerous medical colleges, we had
plenty of ”authors” and would be ”reviewers”. Although we used to have conferences
and also wrote articles and case reports for the college journals, we had tremendous
difficulty in access to reference materials. For this we often had to approach the
British Council library. Eventually it was visionaries and pioneers like Mr. Ayaz
Mahmood (Medical Newspaper) , Dr. Sarwar J. Zuberi and later many others including
Major. Gen. Aslam, Mr. Shaukat Ali Jawaid and their colleagues who played a vital
role in promoting medical journalism as an important subject in its own right.
Speaking about Research, Prof. Kh. Saadiq Hussain said that it was an undeniable fact
that very little original research comes out of Pakistan in international journals,
although research comprises the bulk of contents of journals. It is essential to identify
the cause if we hope to correct the problem. Some of the reasons which Prof. Kh. Saadiq
Hussain identified included lack of interest, lack of initiative or ability, lack
of incentives, reward, lack of funding, inability to meet publishing criteria or all
the above. Added to this was the lack of time due to complete involvement with the
virus epidemic or rather pandemic CC which stands for Commercialization and Corruption.
An in-depth study of the problem and its possible solution is the order of the day
and must be tackled on an urgent basis, if we are to achieve our objective of promoting
research and documentation.
Medical writing especially research articles have a specific format. It needs to be
learnt and practiced to be accepted for publication. He suggested that training in
medical writing should begin at undergraduate level to promote the “culture of documentation
and research.” It is heartening to know that medical writing is already being practiced
at some undergraduate medical institutions and in universities in Karachi and Peshawar.
At the postgraduate level it is already mandatory but needs considerable improvement
as about 50% of manuscripts do not satisfy the publication criteria. Research should
have relevance to national issues and needs so that even policy makers can make use
of results of medical research.
Workshops are an innovation in teaching technology which is extremely useful in converting
passive listeners into active participants. Indeed they learn a lot but workshops
are the means to an end not an end in themselves. Speaking in a lighter vein, Prof.
Kh.Saadiq Hussain remarked that workshop is often treated like any other shop in town,
when the shop closes, it is work as usual. He laid emphasis on getting feed back as
to the results of such workshops. We conducted workshops for ten years regularly in
King Edward Medical College but there was hardly any unit other than mine where simple
changes like making and following check lists and OSCE and interactive lectures were
routinely adopted in the bedside and ward teaching as well as lecture theaters. I
even failed to convince Board of Studies in Punjab University to introduce only 25%
MCQs in our final MBBS exams. He stressed the fact that all participants of any workshops
must report back after a predetermined period of time in what way have they benefitted
by the workshop in their routine work. Passing on the benefit to others, in this way
we would be able to evaluate our own workshops usefulness.
Talking about Peer Reviewing Prof. Kh. Saadiq Hussain referred to the presentation
by Dr. Jamshed Akhtar at the First National Conference on Medial Editing held in 2007
at Army Medical College wherein disappointing response of the reviewers was listed.
It also emphasized the care in appointing reviewers to the extent that “we are still
unclear what peer review actually does, and can its omission bring any change”. We
need more workshops to train reviewers. Continuing Prof.Kh.Saadiq Hussain said that
there are some universally accepted rules and regulations in medical publishing. Likewise
in all professions there are black sheep who do not abide by the rules. The Committee
on Publication Ethics (COPE UK) has laid down a code of conduct for authors, editors
and publishers. It has listed as many as forty seven misdemeanors which can be committed
and must be prevented and strictly penalized. The need to uphold professional ethics
is much more even today than it ever has been, even institutions are not immune.
The mushroom growth of medical colleges will not make any significant impact on publications
in the near future because most of the staff in these colleges is retired faculty
of public sector institutions. We have been talking of poor writing habits in the
past and if people did not write while in active service in youth, they are not likely
to start after retirement. Information technology is here to stay and now it is “E
everything” including e publications. It is about time that all undergraduate institutions
include computer knowledge as an essential part of their curriculum. He concluded
his speech by modifying a quotation from a distinguished medical editor Prof. Harvey
reported by Mr.Shaukat Ali Jawaid Managing Editor of Pakistan Journal of Medical Sciences
in one of his book “In general, the only people who love editors are their wives,
husbands, children and parents” and Prof. Kh.Saadiq Hussain added to this list honest,
dedicated, academicians.
Dr. Maqbool H. Jafary President of EMAME also briefly spoke on this occasion. Mr.
Shaukat Ali Jawaid Secretary General of EMAME made a presentation highlighting the
historical background of formation of EMAME and its activities, accomplishments so
far besides showing glimpses from the First National Conference on Medical Editing
held at Army Medical College Rawalpindi in 2007 as well as the EMMJ5 organized at
CPSP Camps in Karachi in 2010. He also gave details of training courses organized
by EMAME in collaboration with PAME at Karachi, Rawalpindi-Islamabad, Peshawar and
Lahore besides workshops on medical writing at National University of Malaysia, Isfahan
University of Medical Sciences as well as International conference on Medical Writing
held at Dubai. Dr.Akhtar Sherin President PAME highlighted the activities of PAME
during the last two years. He also announced that HEC has agreed to provide TURNITIN
software for screening of manuscripts for plagiarism to journals who are members of
PAME for one year to begin with.
Earlier Prof. Maj. Gen. Muhammad Aslam Vice Chancellor of UHS in his welcome address
suggested that PAME should organize its biennial conference by rotation in all the
provincial capitals of Pakistan, AJK, Gilgit and Baltistan as well as Federal Capital
area. He offered the UHS Campus to organize WAME conference if it can be materialized.
Pakistan, he further suggested, should take lead in establishing South Asian Association
of Medical Editors (SAAMJE). He thanked chief guest, guest of honour for gracing the
occasion with their presence.
Managing Affairs of a Medical Journal
The first scientific session during the conference was devoted to a seminar on Managing
Affairs of a Medical Journal. It was chaired by Prof. M. Akbar Chaudhry along with
Dr. Fatema Jawad while Dr. Jamshed Akhtar acted as the moderator. Mr. Shaukat Ali
Jawaid from Pakistan Journal of Medical Sciences was the first speaker who talked
about how to run a successful biomedical journal. He pointed out that pressure to
publish by the faculty to meet academic requirements and decision by various specialty
organizations, medical institutions to have their own publications has resulted in
more and more biomedical journals being launched by these institutions. However, they
have to face lot o difficulties due to lack of any training or experience among those
who are entrusted these responsibilities. Some of the essential requirements for running
a successful journal, he said, are Good quality manuscripts, Minimum essential staff,
Financial sustainability, Active Editorial Board, Good Quality of Reviewers, Increased
visibility, Indexation in various databases, Online availability and Easy to use Website.
To begin with always assess your strength and resources, move slowly and ensure steady
progress, decide about the frequency whether it has to be Biannual, Quarterly, and
Monthly. For many it will be better to start with biannual publication (2 issues in
a Year) after obtaining the declaration. Carefully select the Editorial Board and
Founder members, don’t go for Big Names but Good Workers for editorial board. In the
early phase the contents in an issue could include Editorial or Editorial Note, One
original article, One Review Article, One Case Report, Clinical Updates, Short Communication,
News, Conference Reports, Obituaries, Quiz etc. Make sure that the print issue as
well as the website of the journal has detailed comprehensive Instructions for Authors
and publication policy, Letter of Undertaking regarding exclusive submission, scanning
for plagiarism and approval from the Ethics Committee/IRBs before submission to the
journal.
Online publication is economical, offers increased visibility and readership. It will
attract more manuscripts but Print edition is essential. Prepare essential mailing
list which should include libraries, institution, PM&DC, HEC and prospective authors.
Prepare Reviewers Data Base, have minimum essential staff and ensure timely communication
with authors as well as reviewers. Once the journal has been recognized by various
bodies and covered by important databases, it will attract more submissions. Follow
author friendly policy, seek help and assistance from colleagues, thank the reviewers
and impress upon the editorial board members to play an active role. Ensure regular
timely publication and give importance to capacity building of staff by attending
training courses, workshops. Once you have attracted enough manuscripts, start concentrating
on quality, seek coverage by PubMed or PubMed Central, Reuter Thompson/ISI which is
known for Impact Factor. Finally it is also essential to know your Rights and Responsibilities
as an Editor and continue concerted efforts to further improve the quality of the
contents and standard of the journal as the financial and human resource permit.
Dr. Bilal Mirza highlighted the success story of APSP Journal of Case Reports (AJCR)
which is an electronic open access journal and official publication of the Association
of Paediatric Surgeons of Pakistan (APSP). This was a joint venture undertaken by
Dr. Bilal Mirza along with Dr. Jamshed Akhtar. The decision to launch this journal,
he said, was taken in March 2010. Within six months, the maiden issue of the journal
was brought online on 14th August 2010, with a slogan of “a portal for research, innovation,
and knowledge”. We became member of Directory of Open Access Journals (DOAJ), within
3 months which greatly improved the journal’s visibility. At the start, the correspondence
between authors, reviewers and editors was through the email. The manuscript submission
was also allowed only through email. We followed double blind peer review system.
We applied for the PubMed Central (PMC) indexing in year 2011 and it was approved
in year 2012.That was a big day for the “two men army”. The journal now attracts manuscripts
from many countries. We are using open journal system for manuscript submission, tracking,
review, and publication. Future plans include induction of the young blood in the
editorial board to facilitate journal’s workflow. Our motto is “When there is a will
there is a way without compromising on integrity, standards, and ethical principles”,
he added.
Dr. Saeeda Baig talked about their experience of launching an E journal from Ziauddin
Medial University, Karachi. Mr. Muhammad Zafaruddin from JCPSP in his presentation
pointed out that the main goal of their journal was to promote and disseminate clinical
and evidence based medical research as well as to educate and promote research culture
and medical writing skill. He described success story of JCPSP spanning 23 years of
its existence. The journal was launched in 1991 as a quarterly journal which became
bimonthly in 1995, monthly in 1999 and included in Index Medicus (MEDLINE) in 2002.
It is also indexed by more than a dozen leading indexing agencies of the world.
JCPSP was the first biomedical journal in Pakistan to attain Impact Factor in 2009;
the journal has a dedicated website with free access, no fee is charged from contributors,
and it is a trends setter in many areas with its own printing press and the full support
of internationally recognized body – CPSSP. Managing Editor is the key person who
organizes all the activities, dealing with managerial and administrative issues and
is responsible for communication with contributors, reviewers, sister journals and
editorial board members.
JCPSP has an organized office set up, a full time Managing Editor, two honorary Editors,
two honorary Associate Editors and full time office staff including an Editorial Assistant,
a Graphic Designer, two Statisticians, a Bibliographer, a Publication Officer, three
Publication Assistants and an office boy, he remarked.
Prof. Nasir Khokhar Editor Rawal Medical Journal from Islamabad talked about challenges
the Medical Editors have to face in Pakistan. Though Medical editors have various
challenges everywhere in the world but in Pakistan, he said, we have unique problems
which may not be considered elsewhere by medical editors. We start with extremely
poor submissions. The authors do not read and follow the “Instructions for authors”
which can be different for different journals. Several authors do not know the proper
use of electronic submission process. Multiple times the manuscripts have to be returned
for re-submission. The manuscripts are often much disorganized. The usual format is
not followed. The concepts are not clear. Frequent repetitions make the manuscript
lengthy and redundant. Authors do not revise according to reviewers’ suggestions.
Reviewers delay the review a lot. Several of them have no specific review expertise
while many are unfamiliar with web-based review, he added.
Second Session
Dr. Behrooz Astaneh from Shiraz Iran along with Prof. Khalid Masood Gondal from CPSP
chaired this session which was moderated by Dr. Muhammad Irfan.
Sarwar Zuberi Memorial Lecture
Prof. M.B. Rokni Editor of Iranian Journal of Public Health from Tehran University
of Medical Sciences delivered Dr. Sarwar Zuberi Memorial lecture. The theme of his
presentation was the present situation of medical journalism in Iran. He pointed out
that as Iran has prepared a 20-years perspective document which aims that the number
of scientific journals should increase so that Iran can get the 1st rank in the region
in terms of science production. To achieve this objective, lot of emphasis is being
laid on not only increasing the number of journals but also improving their quality
and standard. At present there are 315 approved journals by the Iranian Ministry of
Health Overall, 154 journals are published in English language followed by 161 in
Persian with English Abstract.
Tehran University of Medical Sciences, Prof. Rokni said with 31 journals published
in English is the leader followed by Shiraz and Mashhad universities, which publish
20 and 17 biomedical journals respectively. In terms of indexing in authentic databases,
there are 66 journals present in ISI master list, from which 23 medical journals are
covered by Web of Sciences which have got an Impact Factor. The rate of IF varies
from 0.086 to 1.2. As for SCOPUS, 87 from 127 journals are considered medical. Bedsides,
49 journals are covered by PMC/PubMed/Medline.
According to data released by Thomson Reuters ISI, in 2013, the number of published
papers in this database, was 32600 with Iran ranked 2nd after Turkey with 38000 papers
in the region .Based on SCIMAGO data, during the period 1996-2012, Iran in the arena
of Medicine is allocated the following items: H index: 82; Documents: 38147; Citable
documents 35492; Citations 131537; Self-citations 43207 and Citation per document
3, 45. Prof. Rokni further stated that every year the Iranian MOH based on different
indices such as Technical indices, covering by 1-3 degree scientific databases, timing,
circulation etc., classifies all Medical Journals. The criteria are >95 points: Level
1; 65-94: Level 2 and <95 Level 3. Accordingly the International Journal of Preventive
Medicine from Isfahan University of Medical Sciences with 120 points had the highest
rank followed by the least ranked journals (three cases) each of which of 30 points.
A birds’ eye view on the current situation of Medical Journalism in Iran shows a satisfactory
situation based on international criteria but obviously the quality also needs to
be improved along with the quantity, he concluded.
Dr. Saba Sohail from JCPSP made a presentation on editing qualitative studies in medical
education for a general biomedical journal. Her conclusions were that the main editing
issue was the author-editor in-house disagreement regarding study design and format
as qualitative studies differed markedly from quantitative studies which form the
majority of submissions and citations. We have now prepared separate guidelines for
qualitative studies which will be included in the revised manuscript submissions,
she added.
Dr. Fatema Jawad from JPMA was the next speaker who described how they handled frequent
submissions from a single author at JPMA. She pointed out that a single author submitted
to them 46 articles, 29 original articles and 17 letters, from February to October,
2012. The articles were on diverse subjects ranging from Dermatology to medicine,
paediatrics, surgery and microbiology. The corresponding author was a student for
all articles and first author for 8 originals and 12 letters. The co-authors were
senior faculty members. The average submissions were five per month. This gave a cause
for suspicion as how could a student get time to conduct research, analyze the results
and write the articles at this frequency, besides performing his clinical work and
studies?
The required documents were checked and it was observed that the signatures of all
authors on the submission certificate appeared forged and the authors of all articles
had an email on yahoo.com. Guidelines of Committee on Publication Ethics were followed
and letters were sent to the author with relevant questions. The author was questioned,
who wrote back “I am one of the best researchers of my country and have multiple publications
in every field of medicine and have won multiple prizes.”The Vice-Chancellor of the
university was contacted, with no response. The chief of the research committee of
the university was contacted who supported the author in a very unconvincing manner.
However we had no satisfactory reply from the author. The case was put up in the COPE
Forum in June 2013 and the members advised to ask the university to depute someone
to talk to the student, Secondly the co-authors should be contacted for their view
and some higher authority or ministry of research should be taken into confidence
on the matter. It was also suggested that the concerned author could be a psychopath
.Two co-authors could be contacted who said this was a case of fraud. They had not
co-authored the articles and did not know the first author. An internet search revealed
the retraction of a published article by the same author due to authorship issues.
Another senior co-author wrote back that he was shocked to see the paper published.
He had no knowledge about it. He wrote that he did not know this author and never
met him. He also claimed that his published data was stolen. He said he would forward
this message to the ethics department and complain to the university.
The case was followed up in the COPE Forum of September, 2013 the members advised
to contact a higher authority of the University for investigating the case. If investigations
were not performed then editor should publish the findings of the journal’s enquiry.
They also advised to contact other journals with articles of the concerned author.
The correspondence was carried out with the Secretary National Ethics Committee who
wrote that the university was conducting an investigation and confirmed that more
misconduct had been detected against this author. He also suggested that the journal
should take an independent decision on the unprocessed articles lying in the journal’s
office The decision of the editorial board was to close all the 27 files on grounds
of Fraud and debar the author. The Secretary National Research Ethics Committee of
the author’s university and COPE Forum were informed. It was concluded that this was
a case of fraud and was detected by vigilance. COPE guidelines and advice of the Forum
members were very helpful, she concluded.
Dr. Jamshed Akhtar’s presentation was on study designs and statistical analysis- Editor’s
dilemma. He pointed out that most of the editors are not formally trained in epidemiology
and biostatistics. Deficiencies in study designs and statistics nullify purpose of
publication. Many journals do not have dedicated staff to address this part of the
manuscripts. We tried to find out that deficiencies in study deign and statistical
analysis in the manuscripts submitted to JCPSP. It was a retrospective analysis. Total
number of manuscripts included in the study was sixty. Statistical tests were found
incorrect in thirty one; descriptive statistics was incorrect or incomplete in another
thirty-five while inferential statistics was incorrect in thirty nine manuscripts.
Most of these manuscripts had to be revised numerous times. He laid emphasis on training
the principal investigators in this area. He was of the view that editors must have
background knowledge, attend short courses while PAME should also organize some workshops
to train the editors, he added.
Online Learning Resource for Editors
Pakistan Association of Medical Editors formally launched its Online Learning Resource
for Editors during the Second National Conference. It is the brain child of Dr. Masood
Jawaid Assistant Editor at Pakistan Journal of Medical Sciences who is also its Project
Director. This learning resource was formally commissioned in the second scientific
session on Day one of the conference where Dr. Masood Jawaid also gave a brief demonstration
about the contents it contains. e-Resources for Editors: Free stuff by Dr. Masood
Jawaid (Pak J Med Sci), Study designs for quantitative study by Dr. Jamshed Akhtar
(J Coll Physicians Surg Pak),Authorship by Shaukat Ali Jawaid(Pakistan Journal of
Medical Sciences), Holistic approach for Epidemiological Study Designs with emphasis
on RCT by Dr. Farwa Rizvi(Islamabad Medical and Dental College). It offers free access
to the editors and authors of biomedical journals on PAME website. www.pame.org.pk
Prof. Umar Ali Khan, Pro Vice Chancellor, Isra University made a presentation on quality
medical writing. He stated that an author of a medical manuscript must be clear about
the types of writing like internal reports, regulatory reports, Conference presentations;
oral and poster presentations and Journal articles. Journal articles include original
research paper, review article, case report, letter to editor etc. As it is said if
you fail to plan then you Plan to fail so be realist for original research by designing
a clear research question, have statistician’s opinion about the study design, work
with an open mind, authorship should be clearly decided. Maintain patient confidentiality.
Author can have guidance from International Committee of Medical Journal Editors uniform
requirements for manuscripts submitted to biomedical journals. The manuscript should
be kept simple and to the point. The data must be accurate free of false results and
plagiarism. Even negative results should also be presented. The message of research,
he stated, should be clearly reflected in introduction, methods, results and discussion.
The conclusion drawn should be logical. Whenever we get the review of our article
we should not get mad rather we should feel happy that reviewers and editors are helping
us to improve the quality of our publication.We must experience medical writing as
it is said
“
There is no way to get experience except through experience” he remarked.
Workshops
In the afternoon of Day One of the conference i.e. April 26th 2014, four workshops
were organized. The workshop cum interactive seminar on Medical Writing was conducted
by Mr. Shaukat Ali Jawaid and Prof Anwar Siddiqui. Dr. Fatema Jawad along with Dr
Behrooz Astaneh from Shiraz Iran and Dr. Muhammad Irfan conducted the workshop on
Publication Ethics. Prof. M.B.Rokni from Tehran, Iran was the facilitator in the workshop
on Journal Indexing while Dr. Masood Jawaid along with Dr. Akhtar Sherin conducted
the workshop on Electronic Publishing.
Third Session
On Day Two of the conference April 27th, this session was chaired by Prof. M.B.Rokni
from Tehran Iran along with Prof. Junaid Sarfaraz Khan Pro VC UHS Lahore. Dr. Masood
Jawaid was the first speaker who in his presentation discussed the progress made by
Pakistan Journal of Medical Sciences during the Year 2013.Pakistan Journal of Medical
Sciences, he said was one of the leading biomedical peer reviewed medical journal
from Pakistan which has to its credit tremendous achievements during the last year.
These include bimonthly frequency from quarterly, Digital Object Identifier (DOI)
assignment for every manuscript with an agreement with CrossRef. For detection of
plagiarism, use of iThenticate software by CrossCheck screening every manuscript accepted
for peer review. PubMed Central (PMC) indexing is another milestone with availability
of all of its manuscript in XML format effective January 2013. In addition in collaboration
with ‘The Medical Writers’ the Journal has helped training of more than 100 doctors
within the country and overseas through its ‘Online Research Course’. He also discussed
how PJMS achieved these goals and gave some suggestions for other Journals of the
region how they can achieve all this.
Dr. Jamshed Akhtar from JCPSP talked about analysis of articles based upon qualitative
study designs: Are the Editors doing justice? Qualitative research, he pointed out
includes broad category of partially overlapping research types including action research,
case study research or grounded theory etc. He also highlighted the differences between
qualitative and quantitative research besides discussing the three qualitative methods.
His conclusions were that editors should prepare themselves for yet another challenge.
They must understand qualitative designs so as to do justice while processing these
manuscripts.
Shaukat Ali Jawaid talked about citation amnesia. This presentation was based on a
case study. He pointed out that Pakistan Journal of Medical Sciences in its June 2013
issue published a Review on Depression covering inflammatory Hypothesis. This manuscript
had 89 references mostly covering the Reviews published in the last ten years. This
prompted a European Psychiatrist himself Editor of a Psychiatric Journal to call it
an intellectual property theft and citation plagiarism. He complained that his work
has not been properly cited and wished that the paper should be withdrawn and an apology
from the authors published by the journal. He even threatened to take the case to
COPE and report to other agencies like Higher Education Commission in Pakistan, head
of the institution of the authors, besides various international databases. He also
gave deadlines for the response from the Editor. He was asked to send his viewpoint
which will be published along with the response from authors but he insisted that
the manuscript must be removed from the website and he be given four to five pages
to respond to this failing which, he again threatened to take up the issue with COPE
and other bodies. Such a behaviour and threatening tone in his communications raised
many ethical questions related to publication ethics, duties and responsibilities
of Editors as well as their rights and privileges. Dr. Behrooz Astaneh COPE Council
member who is also affiliated with Pakistan Journal of Medical Sciences as an Ombudsman
was consulted who opined that we had adopted a correct approach. Correspondence with
this author through e mail continued for over six weeks and when he insisted on removal
of the manuscript from the website, he was told that it was not possible and we are
fully aware of our rights and responsibilities as Editors and it worked. The take
home message in this presentation was that while dealing with such cases of citation
amnesia or plagiarism don’t get emotional, be polite in language you use. Keep all
the record of such correspondence. Ask for Advice from senior colleagues. Be mindful
of your Responsibilities, give chance to readers to comment, criticize on published
contents. Publish all this with response from the authors. Safeguard and protect your
Rights & Privileges and refuse to be intimidated and don’t succumb to pressure tactics
and such threatening e mails and dictatorial attitude. Dr. Saeeda Baig from Karachi
talked about tribulations of reviewing a journal manuscript.
Ramsha Zaheer from Karachi talked about Editorial Problems in Students' Articles Submitted
to JPMA. The objective of this retrospective study was to document the editorial problems
in articles submitted to the student’s corner at JPMA from January 2012 to December
2013.The problems were divided under five headings. As far as the quality of the manuscript
was concerned, the most common problems were faced in statistics, where either the
frequency or percentage would be missing, and the references, where 50% did not adhere
to the correct format. Multiple submissions as letters to the editor were also noted
(45%; n=67) which did not add anything new which was not already available in textbooks.
Lot of delays were faced in submitting an ethical review board approval or a similar
document (42.4%; n=14, for 2013) after JPMA made it compulsory to submit a document
verifying the approval instead of just mentioning it in the paper. Further delays
in the processing of the article were made due to late response from the peer reviewers
(48.5%; n=16 for 2013) and the authors, who would understandably be busy with their
exam schedules. However, the most important issue faced was that the authorship criteria
were not followed. These included supervisor being the first author (2), changes made
in the author order (2), deleting authors from the initial submission list (1) and
making submission to the journal without informing the co-authors (1). Her conclusions
were that it is important to guide students not only how to write a scientific paper
but also ethics regarding research.
Dr. Osama Ishtaq, Project Manager PakMediNet made a presentation on audit of medical
journals of Pakistan. PakMediNet, he said was an index database of articles published
in the medical journals of Pakistan. It is the only database available online and
is providing free services for the last 13 years. Users can search using various variables
which includes free phrase search, search on titles, journal names, author names,
abstracts and keywords. Currently this database contains 75 medical journals of Pakistan
comprising of more than 21,000 articles (titles and abstracts) and 1530 issues.
Prof. Mohammad Aslam, Prof. of Obstetrics and Gynaecology from Lahore talked about
advantages, disadvantages and alternatives to Peer Review. He pointed out that peer
review is the assessment by an expert of the scientific material submitted for publication.
It is considered as gold standard. However, despite its widespread use and costs,
little hard evidence exists that per review improves the quality of published biomedical
research. Peer Review does ensure that published research is original, important and
timely, technically reliable, consistent and well presented. It is a quality control
measure but its weakens is that it is slow, expensive, wastes lot of academic time,
it is highly subjective, prone to bias, can be easily abused and is considered very
poor at detecting gross defects and academic fraud. However, it does improve quality
of the manuscripts before publication. Post publication reviews, manuscript management
and peer review software, citation analysis and impact factor were mentioned as some
of the alternatives to peer review. Open peer review is the latest. Peer review system,
certainly needs some improvements to make it more useful, he added.
Mehwish Hussain from DUHS discussed the Statistical Flaws in Manuscripts Submitted
to JPMA.Non compliance with statistical rules leads toward likelihood for rejection
of manuscript. The objective of this study was to find out the frequent flaws observed
in submitted manuscript during last two years. The most recurrent problem was incorrect
or unreported sample size calculation of the study. Alignment of the statistical analysis
with objective and title of the study was observed to be the foremost flaw. Specification
of related sampling technique and explicit sampling procedure were also absent especially
in randomized controlled trial and community based studies. Description of external
validity of sampled population was also missing. Inferential statistics were applied
and reported without testing the prior related assumptions. Inaccurate advanced statistical
tests was observed as the key flaw in this regard. Her conclusions were that statistical
inaccuracies ranged from sampling stage to advanced data analysis in manuscript submitted
to JPMA. Medical researchers must involve statistician not only for data analysis
but at the initial stage of the study.
Fourth Session
Prof. Nasir Khokhar along with Prof. Noshin Wasim Yousuf chaired this session while
Prof. Ijaz Hussain acted as the moderator.
Manzar Saleem Memorial Lecture
Dr. Behrooz Astaneh, from Iranian Journal of Medical Sciences who is also Council
Member of COPE delivered Prof. Manzar Saleem Memorial Lecture. Title of his presentation
was COPE- the aims and new features. He discussed at length the issues related to
authorship disputes, conflict of interest, duplicate submissions, the redundant publications,
plagiarism, data fabrication and falsification. The reason for unethical behaviour,
he opined, could be intentional i.e. pressure to publish or due to lack of knowledge.
Many researchers do not know what can be considered as misconduct while many editorial
board members are not aware of the exact definition of various misconducts and many
editors do not know how to tackle these misconducts. The objective of various bodies
like COPE, EMAME, WAME and PAME are to treat lack of knowledge cause of ethical misbehavior
among editors and researchers. However, he remarked that even training won’t do anything
to those who deliberately commit ethical misconduct. He then highlighted various famous
cases of fraud.
The objective of COPE, Dr.Behrooz Astneh said was to promote integrity in research
publications. At present COPE has over nine thousand members from 75 countries and
it covers almost all academic disciplines and fields. COPE provides advice and resources
to editors and publishers on all aspects of publication ethics. It has a twenty member
council from eleven countries. COPE has so far produced Code of Conduct and Best Practice
Guide for Journal Editors, Code of Conduct for Journal Publishers, Guidelines for
Retracting articles. It has produced Flow Charts on redundant, duplicate publications,
plagiarism, fabricated data, changes in authorship, Ghost, guest or gift authorship,
conflict of interest, general suspected ethical concerns and reviewer’s misconduct.
COPE membership offers many advantages including free participation in COPE seminars,
access to eLearning packages and use of ethical audit tools. More recently COPE has
produced some eLearning programmes aimed at improving the editor’s abilities to deal
with publication misconduct, to give editor’s deeper understanding of publication
ethics besides how to detect and handle misconduct. COPE publishes a monthly Digest
and organizes regional seminars in different countries, he added.
Shaukat Ali Jawaid discussed Burnout Syndrome (BOS) among medical journal editors.
Defining BOS, he said it was a work related disorder. It consists of symptoms of emotional
exhaustion, physical fatigue, and cognitive weariness which results from ineffective
coping with enduring stress. It is also associated with decreased job performance,
low career satisfaction and affects behavior, personality as well as professional
goals. Some of the causative factors include little appreciation of the work, little
time for the family, little time for relaxation and holidays. Burnout Syndrome is
a well known entity and has been extensively documented among various categories of
healthcare professionals like psychiatrists, critical care physicians, nurses, those
working in ICU, CCUs, oncologists, those looking after terminally ill patients, medical
residents, those working in Emergency Medicine Departments and primary healthcare
physicians.
Medical Editors also suffer from burnout syndrome but we tend to ignore it. It has
not been documented in the literature as well. He then gave the results of a small
study which was conducted among members of Pakistan Association of Medical Editors
(PAME).Out of the fourteen responses; two were Full Time and twelve part time Editors.
Eight out of fourteen Editors reported to have noticed Burnout Syndrome. Their most
frustration came from authors and reviewers. Full time professional Editors working
at small journals with financial, human manpower constraints but aspiring for indexation
in major data bases, eager to improve the standard and quality of their journal, establishing
high expectations, those totally committed and devoted are at a greater risk of suffering
from burnout syndrome as they try to achieve their objective with little or no support.
He then suggested some of the positive interventions to overcome this problem of Burnout
Syndrome like Make a Team and Delegate responsibilities, have written contract with
rights and responsibilities, Insist on EC/IRB approvals of studies which is helpful
in taking care of Scientific misconduct, academic fraud, Screening for plagiarism
of all manuscripts, Training of Journal support staff and giving them Incentives to
Retain them. Continuing, he further stated that it is nice to be an Idealist but Be
a Realist- have realistic expectations, Go Slow and have modest Goals to begin with,
Attend Workshops, Training courses, go for continuing professional development, Share
thoughts with colleagues and learn how they tackle such problems you are faced with
which will provide lot of Energy to cope with such a situation.
Prof. Anwar Siddiqui from AKUH was the next speaker who highlighted the need to have
better coordination between institutions and journals to ensure integrity of research
and publications. Plagiarism, Falsification, wrong attribution, misleading information
was mentioned as some of the misconducts. He then referred to a case wherein a second
year medical student got his paper published in a Korean Journal without the knowledge
of supervising faculty, the work was sponsored by a granting agency that was also
not acknowledged. The institution when came to know about it requested the editors
to put the publication on hold till few things were sorted out. In another case samples
for the study came from UAE, they were analyzed in Pakistan and France but none of
the authors were from UAE. No ethical approval was obtained from anywhere and it was
published in Pakistan. There are reports of fake or misleading research institutes
hence in case of misconduct who should be held responsible, he asked? Prof. Anwar
Siddiqui suggested that biomedical journal editors need to follow the COPE guidelines,
carefully check the author’s affiliations, nature of job and insist on Ethics Committee/IRB
approval before accepting any manuscript for publication. Both Journals and Institutions
have important duties. Journals are responsible for the conduct of their editors for
safeguarding research record and ensuring reliability. Institutions should have research
integrity officers and inform journals of proven misconduct, provide information if
asked for by the journals which can go a long way in checking authorship disputes
and misleading reporting. For better coordination institutions should develop policies
on authorship, misconduct and intellectual property rights.
Prof. Ijaz Hussain, Editor, Journal of Pakistan Association of Dermatologists spoke
about the problems and challenges faced while managing their journal. My 11-year experience
as Editor of this Journal, he said, had been a turbulent voyage. Problem faced included
scarcity of funds, lack of quality peer-review, ethical issues like plagiarism, misappropriation
of authorship, duplicate submissions, and urgent publication. The future challenges
that we are facing include getting the journal impact factor, indexation in the MEDLINE,
recognition by Higher Education Commission of Pakistan and changes in website.
Prof. Muhammad Moin Editor Pakistan Journal of Ophthalmology talked about the impact
of maintaining a website for the Journal. He gave the results of a survey conducted
among the readers of their journal and received twenty one responses. It showed that
the contents of the journal have improved over the last few years; the topics covered
in the journal are relevant. There were ten questions in all in this survey covering
various aspects. Many felt that peer review was convenient using computer editing
and e mail and retrieval of favorite articles was also easier in electronic version.
. His conclusions were that maintaining the website of the journal improves the satisfaction
of the readers.
Dr. S.H. Waqar from PIMS Islamabad presented comparative analysis of articles published
in national and international medical journals. Quality of the medical journal, he
said, was directly related to the competence and interest of authors, reviewers and
the editors. In this study they assessed one hundred fifty two articles which included
104 international and forty eight national. For comparison, various sections of manuscripts
like abstract, introduction, methods, results and discussion besides conclusions and
references were reviewed. Study design was also looked into. Among the international
manuscripts, 87.5% were excellent as compared to 23% in national manuscripts. Again
12.5% were good in international manuscripts as compared to 6% in the national manuscripts
and 52% of the national manuscripts were found to be highly unsatisfactory. The study
conclusions were that quality of national articles is highly variable. Many articles
do not follow the recommended tools of systematic methods and there was need for continuous
training of authors, reviewers as well as editors.
Justice Amer Raza Khan (Chief Guest) along with Prof. Kh. Saadiq Husain (Guest of
Honour) chairing the inaugural session. Also sitting on the dais from (L to R) are
Dr.Akhtar Sherin President PAME, Prof. Maj. Gen.Muhammad Aslam VC UHS, Dr. Maqbool
H. Jafary President EMAME and Dr. Jamshed Akhtar General Secretary PAME
Members of the organizing committee and some senior faculty members of UHS photographed
along with Chief Guest Justice Amer Raza Khan and Guest of Honour Prof. Kh. Saadiq
Husain after the inaugural session.
Prof. M. Akbar Chaudhry (extreme right) along with Dr. Fatema Jawad and Dr. Jamshed
Akhtar chairing the first scientific session
Dr. Behrooz Astaneh from Shiraz Iran along with Prof. Khalid Masood Gondal from CPSP
and Dr. Muhammad Irfan chairing the second scientific session.
Prof. M.B.Rokni from Tehran Iran (R) along with Prof. Junaid Sarfraz Khan Pro VC UHS
Lahore chairing the third scientific session.
Prof. Nasir Khokhar ( Right) along with Prof. Noshin Wasim Yousuf chairing the fourth
scientific session.
Prof. Maj. Gen. Muhammad Aslam VC UHS presenting mementoes to Prof. Kh. Saadiq Husain
and Mr. Justice Amer Raza Khan during the inaugural session.
Prof. M. B. Rokni Editor Iranin Journal of Public Health from Tehran University of
Medical Sciences Iran conducting the workshop on Journal Indexing
Dr. Behrooz Astaneh Editor Iranian Journal of Medical Sciences from Shiraz University
of Medical Sciences Iran facilitating the workshop on Publication Ethics. Other facilitators
in this workshop included Dr. Fatema Jawad Chief Editor JPMA and Dr. Muhammad Irfan
Editor JPMI.
Dr. Akhtar Sherin President PAME chairing the
General
Body Meeting on April 26
th
, 2014. Also sitting on the dais from (L to R) Dr. Jamshed Akhtar, Dr. Fatima Jawad,
Prof. Maj. Gen. M. Aslam and Prof. Nasir Khokhar.
Prof. Maj. Gen. M. Aslam VC UHS presenting a mementoe to Prof. Mahmood Ali Malik who
was the Chief Guest at the Conference Dinner.
All rights of Biomedica have now been acquired by University of Health Sciences after
completing the legal formalities. It will henceforth be the official journal of UHS.
It was formally launched at the PAME Second National Conference Dinner on April 26th
2014. Picture taken on the occasion shows Prof. A. H. Nagi and Prof. I. A. Naveed
formally presenting the copies of Biomedica to Prof. Maj. Gen. M. Aslam and Prof.
Junaid Sarfraz Khan VC and Pro VC of UHS respectively.
Prof. Mahmood Ali Malik along with Prof. M. Aslam VC UHS presenting mementoes to Prof.
M. B. Rokni and Dr. Behrooz Astaneh the two invited guest speakers at the PAME Second
National Conference at the conference Dinner on April 26th 2014.
Group photograph taken after the General Body Meeting shows PAME Executive members
along with some other participants.
Dr. Masood Jawaid Assistant Editor Pakistan Journal of Medical Sciences along with
Dr. Akhtar Sherin President PAME conducting the workshop on Electronic Publishing.
Prof. Nazeer Khan from DUHS spoke about the pattern of dental research in Pakistani
dental journals during the last decade. He pointed out that only two dental journals
are being published regularly in Pakistan. Two hundred forty three articles were published
in Journal of Pakistan Dental Association and 338 were published in PODJ. Most of
the published papers were original articles 73.7% followed by Case Reports 1 3.4%.
About one third of these articles belonged to epidemiology followed by patient’s series
while manuscripts on clinical trials and dental materials were only 5% each. Two third
of the published articles could be described as clinical research while one third
consisted of basic research and oral pathology and community dentistry. Among the
clinical research articles, papers related to orthodontics accounted for 34.4%.
Dr. Muhammad Irfan from JPMI Peshawar talked about mutual cooperation among journals:
Is it effective in preventing publication misconduct? He highlighted the benefits
of mutual cooperation of Journal of postgraduate Medical Institute and Khyber Medical
University Journal in preventing issues pertaining to publication misconduct. He was
of the view that although every editor wants to have a smooth sailing regarding publication
of his journal, it is only possible in Utopia and one has to face incidents of Publication
misconduct. So, if these issues do occur, one can either try to avoid these issues
or be ready to tackle them. He then shared three cases describing the ways used to
tackle such issues by mutual cooperation. He suggested that a mechanism needs to be
devised between the journals to avoid such incidences. This can be done in the form
of sharing the cue sheets, before publishing the article or discussing such cases
at PAME Listserve and other forums or/ and educating authors, reviewers and Editors.
Conference Recommendations
In the General Body meeting held in the evening of First Day of the Conference i.e.
April 26th, Dr. Akhtar Sherin the outgoing President of PAME presented the following
recommendations of the conference which were all approved after discussion.
PAME should be given representation in journal’s indexation committees of PMDC & HEC.
Institutions/ universities should arrange/encourage CPD programs in medical journalism
and research in collaboration with PAME
Institutions/ universities should establish IRBB to address ethical issues in research
and In future, IRBB approval may be considered mandatory for articles to be published
in medical journals
All journals should follow the COPE guidelines in addressing issues related to publication
ethics
Biennial conference of PAME should be held in all provinces on rotation basis, with
subsequent workshops in different areas of Pakistan
Pakistan should take a lead in establishing SAAME (SAARC ASSOCIASTION OF MEDICAL EDITORS)
and Medical journals from Pakistan should ensure maximum participation in the next
EMAME Conference likely to be held in Iran.